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EUPeace Student-led Events

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The EUPeace Alliance invites students from our nine universities to propose and organise engaging and impactful student-led events across our partner European universities. These events should reflect and promote our commitment to fostering peace, justice, and inclusive societies within our academic communities and beyond.

Call for Proposals: EUPeace Student-led Events 2025

To enhance participation by all students across the EUPeace alliance, we encourage events that are fully accessible remotely without excluding on-site activities. 

Eligibility: This call is open to students from each alliance university. It offers opportunities to collaborate with local organisations or associations and with peers from the other campuses.

Proposal Requirements

To ensure a cohesive, well-planned, and impactful event, we request that applicants provide the following information in their proposal:

1. Event Title

Provide a tentative or working title reflecting the essence of the proposed event. At this stage, transparency is more important than catchy titles. If you have a winning title, though, you are more than welcome to use it, followed by a more descriptive title, if needed.

2. Proposed Date(s) and Calendar Overview

Outline the key dates, including preparation stages, event dates, and any follow-up activities, if any.

3. Event Description

Describe the event in 250-500 words, covering the main objectives, activities, and target audience. Please include the type of event (e.g., workshop, seminar, art installation, concert, performing art event, panel discussion, or any feasible combination) and expected duration. If you need more space to make the description complete, report significant details as attachments to the application form.

Online accessibility to all activities within the event is a mandatory requirement, as is the use of meaningful Interactive (2-way) tools for remote participants. 

4. Relevance to Alliance Goals

Explain how the event will contribute to advancing our alliance’s core themes of peace, justice, and inclusive societies. Highlight any unique perspectives, issues, or topics that will be addressed.

5. Collaboration with other local organisations/associations (if applicable)

Explain the role of the entities that differ from the applicants' group.

6. Student Collaboration Across Universities (if applicable)

Outline any planned involvement or collaboration with students from other alliance universities. Include details on how this will enhance the event and promote inter-university connections.

7. Impact Goals

Provide an overview of the anticipated impact on the participating students, the campus community, and the wider public. What lasting effects or initiatives do you hope will result from this event?

8. Promotion and Outreach Strategy

Describe your approach to attracting attendees, promoting the event, and raising awareness, including both in-person and digital outreach efforts.

9. Evaluation and Feedback Plan

Describe how you will assess the event’s success and gather participant feedback to evaluate the impact and potential for future events.

10. Tentative Budget

Provide an itemised preliminary budget, including costs related to materials, venue, speakers (if applicable), marketing, and other logistical needs. Ensure clarity and transparency in the financial outline. Consider the main expense categories in the proposal form attached.

11. Funding Request from the Alliance

Specify the amount of funding requested from the EUPeace Alliance through the budget allotted to the University of Calabria and explain how this funding will be utilised. The contribution shall support onsite organisational expenses. Except where different solutions are available, travel expenses to the event location and lodging of students and staff from other universities will be covered with the budget available to the university of origin of invited staff and students either within WP5 or from any other source.

We recommend that the contribution be below 1000.00 € and not exceed 75% of the total tentative budget.

12. Supporting Documents (optional)

Attach any additional materials (e.g., letters of intent, preliminary designs, previous event summaries) that support your proposal.

13. Budget approval by the competent administrative representative for WP5 activities

Write the contact details of the EUPeace administrative representative who has validated your budget.

Submission Process

  • Submission: Complete the proposal form. If needed, include supplementing and supporting documents. Email it to
  • Deadline for Submission: 31 March 2025, end of the day (CEST)
  • Selection Procedure: The Student Council will review proposals, which will then be discussed with the Governing Board.

Evaluation Criteria

Proposals will be evaluated based on relevance to Alliance themes and goals, feasibility, description clarity, budget justification, student engagement within the organising university and other EUPeace universities and beyond, cross-campus collaboration, methods to measure impact, and potential for long-term impact.

We look forward to supporting creative, thoughtful, and meaningful events promoting a stronger, more inclusive university community. For any questions regarding the application process, please contact or .

Cooperation Partners

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